- About Digital Lab
- Digitization guidelines
- Scanning and processing instructions
- Lab policies
- Handling materials guidelines
- About Metadata and guidelines
- Digitization and metadata workflows
About the Digital Lab
The mission of the Digital Lab involves the conversion of analog materials, such as manuscripts and university archives found in Special Collections, to digital; the management of digitized materials and some born-digital media in cloud storage form and on the web; and the cataloging and creation of metadata for those digital objects.
The lab staff coordinates with Special Collections, upstate South Carolina Digital Library partners, and grant partners for the transfer and borrowing of materials for digitization. Many different projects are going on at once in the lab, and it’s the main role of the digital project manager to guide each step in the production of all projects and coordinate between the multitude of personnel involved.
The digital projects manager and lab manager conduct strict quality control to ensure compliance with standards and best practices for handling, and image production. The main goal is to digitize materials in a way that reproduces the original object as it would look in-person. The lab employs a variety of scanners to meet or exceed strict standards. These include: a document scanner, nine flatbed scanners, a cradle book scanner, and an 80MP medium-format digital-back for oversize materials.
Our students are trained by Special Collection in proper handling of most materials they’ll encounter. They also receive training from the lab manager in operating the scanners and workflow procedures required for once-and-done scanning.
Once scanned, materials are returned and digital master images are placed in cloud storage for safe keeping. Working images are generated to safely produce web accessible copies for viewing, thereby avoiding any digital degradation to the original master image.
For digitizing cultural heritages materials we follow the Federal Agencies Digitization Guidelines Initiative’s documentation. We designed a convenient flowchart for student scan technicians to reference in the lab when determining digitization settings for various material types. The equipment we use to digitize documents can be found here.
The Digital Initiatives metadata group is the next and vitally important cog in the digital production machine. The metadata librarian keeps abreast of metadata standards from both the South Carolina Digital Library and the Digital Public Library of America. Their team populates the important information to go along with the web copy of the digital object to ensure its accessibility, findability, and usability through our digital library portals.
Our metadata is based mostly on Dublin Core and qualified Dublin Core, and we follow the South Carolina Digital Library’s metadata guidelines. By using SCDL guidelines, we are also following the Digital Public Library of America’s guidelines.
Metadata is tracked consistently throughout a project’s life, which can be indefinitely. You can download a copy of our metadata production spreadsheet here. Scan technicians are required to record all metadata they encounter when scanning an object. This includes anything written on the back of an image, labels on folders, notes attached to an object, and transcribing a catalog card affiliated with an object. This metadata is kept to production-level fields in the spreadsheet so metadata specialists or catalogers can derive and create properly formatted metadata in the metadata profile fields further along in the spreadsheet.
Useful tools for determining copyright status of documents:
- Cornell: Copyright Term and the Public Domain in the United States (January 1, 2012)
- Stanford has an entire page devoted to charts and tools